Kathleen’s Piano Studio

Policies and Agreement Form 2018 / 2019

Lesson Schedule and Fees:  A full term consists of one lesson per week for a specified number of weeks.  Term one runs from Tuesday September 4th to December 20th 2018.  Term two runs from Monday January 7th 2019 to June 20th 2019. 

Statutory Holidays & Spring Break:  Lessons that fall on statutory holidays are not included in the term fees.  Lessons will not be taught on statutory holidays.  There are no lessons March 18th – 29th 2018 due to spring break.

Summer Term: All students are strongly encouraged to schedule at least 2 piano lessons over the summer break (July – August).  This will help ensure that they are able to keep up their skills over the holiday.  Students that do not schedule lessons over the summer months generally require 2 – 3 months of review in the fall to get their piano skills back up to where they were in June.  Any students taking a RCM piano exam in August will be required to have a weekly piano lesson until their exam.

Registration Fee: A non-refundable $30 registration fee per student must accompany your registration.  This fee guarantees you a lesson time for the year and covers use of studio library materials, recital overhead, and photocopies.  If a mutually agreeable lesson time cannot be agreed upon the $30 registration fee will be refunded within 30 days. 

Weekly Piano Lesson length: A 45 minute piano lesson is recommended, however for beginner students who are in their first 2 years of study a 30 minute lesson may be acceptable.  60 minute lessons are required once students begin RCM level 5.  For students in RCM Level 9 and above a 60 - 90 minute lesson is suggested.

Monthly Tuition:     30 minutes: $90          45 minutes: $135          60 minutes: $180          90 minutes: $270

Payment Options: (circle one below)

1.)    A series of post-dated cheques made out for the first day of each month (eg. Jan 1, 2018, Feb 1, 2018 etc).  *Cheques can be made out to Kathleen Feenstra.  This method of payment is preferred.  Please bring all cheques to your first lesson.

2.)    Payment for term 1 and term 2 in full by cash, e-transfer, or with two cheques dated September 1st 2018 and January 1st 2019.

3.)    Cash/cheque/e-transfer payment on or before the 1st of every month.  *Cheques can be made out to Kathleen Feenstra. Students who have difficulty remembering tuition payments at the beginning of the month will be asked to switch to post-dated cheques.

Service charges:  Overdue accounts will be charged a $10.00 administration fee per month.  NSF Cheques will be charged a $20.00 service fee.  If a student’s fee becomes more than 30 days overdue lessons may be discontinued and the student’s lesson time may be given to a child on the waiting list.

Cancellation Fee: For students withdrawing from private lessons, a cancellation fee that is equivalent to 4 lessons will be charged unless 4 full weeks’ notice is given (28 days).

Required Materials: Students must have a piano to practice on outside of lesson time.  The piano must be tuned and maintained regularly. A metronome (or an app with a metronome feature) is also required.  All piano books used in the course of study will be purchased by the teacher and billed to the student.  Payment must be received before the books will be given to the student.  The average cost for piano books is $50 twice per year.

Missed Lesson Policy:  Kathleen’s Piano Studio is under no obligation to provide refunds or make-up missed lessons unless the lesson is cancelled by the teacher.  Lessons missed by the teacher will be re-scheduled or a refund will be offered.  If 12 hours’ notice is provided by the parent/student that a lesson will be missed due to sickness Kathleen’s Piano Studio will place your name on a list and will inform you of any available lesson times that open up in the next 5 weeks.  A make-up lesson however is not guaranteed and you will still be charged the full amount for the missed lesson. 

Hygiene: All students must wash their hands thoroughly with soap and water before their piano lesson.  Fingernails must be kept short to ensure they do not click and slide on the piano keys.

Parental Involvement: Parents are strongly encouraged to sit in on their child’s entire piano lesson if they are in their first four months of study.  Once beginner students have completed four months of study parents are encouraged to come into the studio and sit in on the last 5 minutes of their child’s lesson.  This will allow the teacher to communicate with the parents, celebrate progress and achievements, and set goals for the future.  Siblings are generally not allowed in the studio during lesson times as they can be distracting, however, if two siblings have their lesson back to back they may come to lessons together provided one sibling does not distract the other.  Parents are asked to please wait quietly in the waiting area during the last 5 minutes of your child’s lesson if you are bringing other children with you that are not in lessons.  If there is a specific issue that you would like to address with the teacher please come in at the start of your child’s lesson to allow ample time for discussion.

Parent Teacher Interviews: In November Parent Teacher Interviews can take the place of one of your child’s regular lessons.  Parents can choose which lesson during the month of October that they will attend and do not need to let the teacher know beforehand which date this will be.  This time can be used to discuss progress, set goals, and make decisions about participation in events (RCM piano & theory exams or local music festivals).     

Practicing: Daily practice goals are set at the beginning of each term for each student.  A practice log sticker will be given to the student each week to record their progress.  Students who achieve their practice goal 5 times in a week will receive a treat when they return to lessons.  Students that exceed their practice goals will receive 1 additional treat for every additional time they achieve their daily practice goal.  Parents are asked to initial the practice goal sticker each week if their child is under 10 years of age.

Student of the month: A student of the month will be selected from all students who achieved or exceed their practice goals for that entire month.  The selected student of the month must exhibit a good attitude, willingness to learn, and a hard work ethic.  The name of the student of the month will be placed on the bulletin board in the studio each month and the student will be awarded a prize.  A student of the month list will also be included in the recital programmes at the December and June studio piano recitals, and one name will be drawn from the term’s student of the month winners to win a prize at the recital.

Parking: Please park in the driveway or in the cul-de-sac.  If you park in the driveway please ensure you leave enough room for another car to park beside you.  Please do not block our neighbour’s portion of the driveway!